IT Steering Committee Meeting: 

January 11, 2012

Attendees:

• Lynda Erlandson
• Terry Craig
• Darrell Newton
• Terry Fortune
• Brad Freyman
• Shawn Larson
• Jim Snodgrass
• Todd Forbes
• Kim Chiverton 

Time/Date/Location: 

1:00 PM/January 11, 2012/Meadow Lake Division Office

Agenda

1.  Roll-outs 
• Equity / Consistency
• Old existing Machines in the building                                                                                                        
• Quantity of New Machines
• Capacity
• Needs/Wants                    Elementary / Secondary
• Primary Lab    /   Secondary Lab    /    Library Lab
• As many as there is space for? (If the lab has room for 30 - then 30 computers)
• The largest class size in the school? (If the grade 3s have a class of 30 - then 30 machines for a lab / cart)
• Formula: Machines for students 1 for every 3.2 (3, 4, 5)
• 252 students (1:3.4) = 75 student machines - format and location to then be decided
2. Cost management                                                                                                                                                                           DETAILS
• approx. $80,000.00 per school (annually 1/2 out total budget)
• Is the hardware rollout sustainable or look at alternative?
• Desktop Virtualization model
• Needs based
• Elementary / Secondary
• Labs
3. Format
• Teacher Laptops vs Classroom Desktops
• Teaching staff and administration 1 to 1
• Desktop for every teaching station
• and lending laptops 5:1 (4:1)?
4. Wireless
• Approximately $23,000.00 per building
• Hardware this year for 5 schools
• $118,000.00
• Worth the investment?
• Access - Who, How?
5. Professional Development
• Format
• Expectations
• Direction
• Process
• Application / tool based or Curriculum / Strategy based
6. Software
• Equity / Consistency                                                                                                                                       ADMIN PROCEDURE
• Major Updates - twice a year (summer and one other break through the school year)
• Adobe - Provincial agreement pending
• Video editing solution? Division Wide                                                                                                         SOFTWARE EVALUATION
• May provide foundation for a number of application needs
• Software compatibility and migration to Windows 7
• Drop, Purchase, Virtualize
• KidPix  (http://www.software4schools.ca/pixie.html)  Pixie3
• Dreamweaver
7. Online Courses
• Needed?
• Where?
• How?
8. Bandwidth
• Present situation is going to continue to create frustration
• Mathletics
• other online services - Media Sharing sites, etc
• Video
• Collaboration / Conferencing
• Skype, Adobe Connect, DimDim, ooVoo
• web-filtering
• filter for content or bandwidth or both?
• Change filtering strategy
• Allow Categories / Block Pages vs Block Categories / Allow Pages
• Possible Solutions
• Lobby for more Bandwidth?
• Manage existing bandwidth differently?
• Apply Quality of Service (QofS) to specific users
• Filtering
• Caching
• Compression
• Shaping/Policing
• All of the above?
9. What's going well
10. What needs improvement
11. Open issues
12. Wrap-up

Action Items