EMPLOYEE COMPUTER PURCHASE PROGRAM GUIDELINES

New systems purchased must consist of at least a computer and monitor or a laptop. Other options can include scanners, printers and external storage devices like tape drives, DVD/CD-writers, zip drives, etc.  It may also include software.

Items that will not be considered for this program include digital cameras, MP3 players, computer furniture and gaming devices (joysticks, steering wheels, etc.)

• This is an ongoing program with an effective start date of September, 2006. 
• The program is open to permanent full-time or permanent part-time employees only.
• The maximum loan amount will be $3,000 and the minimum loan amount will be $500.
• The loan is repayable over a maximum 24-month period by equal monthly payroll deduction.  Employees will be set up for the first installment repayment shortly after receipt of the computer loan and can schedule the number of payments needed up to a maximum of two (2) years.  Any outstanding balance may be repaid, in full, at any time.
• Full payment of any outstanding balance is due on termination/retirement from the Northwest School Division No. 203.  If an employee is on an approved leave of absence, repayment of the loan for that period must be made in advance of such leave.  Contact Marie Klarenbach at 236-5614 for further details.
• Purchases must involve new equipment/supplies/software only.  Second-hand or private purchases will not be recognized as valid purchases for this Program.
• The original paid invoice(s) must be in the employee’s name and a copy of the invoice(s) must be submitted together with an original signed and witnessed Promissory Note to the Meadow Lake division office for approval of purchase and loan payment. The Northwest School Division No. 203 will not pay the vendor directly.  Submissions for the computer purchase loan must include the specification sheet of the unit being purchased or have the specs listed on the invoice.
• A promissory note must accompany your submission.  Make all of your computer purchase requirements prior to your submission.  Once the Promissory Note has been signed, additional purchases will not be allowed as an add-on balance to the existing note.
• A copy of the Promissory Note is available at each of the schools in the division.  PLEASE NOTE:  Only one Promissory Note will be allowed at any given time.  You must pay off the current Note, in full, before another Note can be authorized.
• The benefit of an interest-free loan is considered to be a taxable benefit according to Canada Customs and Revenue Agency (CCRA) guidelines and will be included on your T4 slip for income tax purposes.  If a demand for payment is made, applied interest will be in accordance with current federal prescribed rates.

For Complete Document:  Employee Computer Purchase Program Guidelines & Promissory Note

HUP – Home Use Program- For details HUP

As part of the new contract, you are eligible to participate in the Home Use Program (HUP). This program enables you to get a licensed copy of select Microsoft software to install on your home computer Microsoft Office Professional (Word, Excel, Access, PowerPoint, FrontPage and Outlook). If you were to purchase the product from a retailer the value would be in excess of $400.

Once your name and email address for the MS 2010 Home Use program has been forwarded to Acrodex, you will receive a welcome note from the Home Use site in a day or two, which will have the embedded "Buy Now" link in the body of the email.

Check the spam filter if you do not receive the note within a day or two of having had your name forwarded.
Also please note that you will be required to place the media request at the time of the license order, if a backup media copy is desired.

Home Use Program - the program is administered by Microsoft through a website under their control. As long as the domain name on the email registering on the website matches to the ones entered on the SA Benefit page the end user can order software and download for approx $11 charge (for example duane.hauk@nwsd.ca ).
This software allows you to load the program onto any machine within your house for whatever purpose you would like. The product key is embedded in the download and provides for a simplified installation by the user. The user also accepts an EULA (End User License Agreement) saying you have the right to use the product as long as you are employed by the school division and that you will remove the copy of the software upon leaving or being terminated. You can also order a media kit copy (at time of order) for approx $12 (this is a backup DVD - in the event that your machine crashes or you purchase a different computer - you can reinstall it), which will be shipped to a location of your choice.

The Mac version of MS 2010 is MS2011. Open the email to purchase - and select the product you wish to order.

Email Kim Chiverton: kim.chiverton@nwsd.ca if you wish to take advantage of the MS 2010 Home Use Program.